Count stock your way. Protect your margin.
Use guided mobile counting, printed stock sheets or optional AI camera capture. StockLens brings stocktakes, evidence, invoices, sales, recipes, waste, variance and menu profitability into one hospitality platform.
- Count on mobile, on paper or with the camera
- Food, beverage and general hospitality stock
- Evidence and approval on every count
- No specialist hardware
- Counting rhythm on track
- Waste logged this week
- 4 counts with evidence
Recosts automatically when ingredient prices change.
- Cellar counted · S. Ahmed18:04
- 4 photos attachedEvidence
- Approved by manager19:02
Illustrative view — mobile counting, evidence, recipe GP and venue health in one platform.
Count stock the way your team already works.
Every venue counts differently. StockLens supports guided mobile counting, printed stock sheets and optional AI camera capture — food, beverage and general hospitality stock, in the same stocktake.
CountFlow
Fast, guided mobile counting built for busy hospitality teams.
- Section-by-section prompts
- Fill dial, cases and loose units
- Optional voice entry
Smart Sheet Capture
Print a familiar stock sheet, write in the counts and photograph it for review and import.
- Printable A4 count sheets
- Photograph the completed sheet
- Review before anything is imported
AI ScannerBeta
Use your camera to assist with visible stock recognition, then review and approve the results.
- Optional — never required
- Assists with visible stock only
- Every result is reviewed by your team
The AI Scanner is an optional Beta feature. It assists with recognising visible stock, is not guaranteed to recognise every product, and results are always reviewed and approved by your team. You can run a complete stocktake without ever using it.
Built for every kind of hospitality operation.
StockLens manages food, beverage and general hospitality stock — kitchen, cellar, back bar, dry store and everything in between — for single sites and multi-venue groups alike.
- Pubs
- Bars
- Restaurants
- Hotels
- Nightclubs
- Cafés
- Hospitality groups
Counting is the start. Margin control is the point.
Evidence and accountability on every count
- Photo and video evidence attached to counts
- Time and user records for every entry
- Manager review before approval
- Full approval history
- An audit trail you can stand behind
Know the true profit of every dish and cocktail
- Build dishes, cocktails and menu items
- Select ingredients from your product library
- Recipe cost calculated automatically
- Enter a selling price to see GP value and GP% instantly
- Costs update when ingredient prices change
A clear score for how well each venue is controlled
- A single, clear venue score
- Based on stocktake frequency, completion, variance and wastage
- Explains what is improving or reducing the score
- Practical recommendations you can act on this week
Counting rhythm your team actually keeps to
- Recurring stocktake schedules
- Assign counts and individual sections to staff
- See what is overdue, due today and upcoming
- Roll schedules forward automatically once a count is complete
From count to margin — in seven steps.
Choose your counting method, review and evidence the count, bring in invoices and sales, then act on variance, wastage, recipe GP and your Venue Health Score.
Choose how you count
CountFlow guided mobile counting, printed Smart Sheets, or the optional AI Scanner (Beta) — mix methods across sections and venues.
Complete and review the count
Work section by section, check every line and correct anything before the count is approved.
Attach evidence where required
Add photos or video, with time and user records, so counts can be reviewed and approved with a full audit trail.
Import invoices and sales reports
Photograph or upload supplier invoices and EPOS sales reports and let StockLens extract the details for review.
Compare expected and actual stock
Bring counts, purchases, sales and recipes together to see where the numbers do not agree.
Investigate variance and wastage
Drill into products, categories, sections and venues to find where margin is leaking.
Monitor recipe GP and Venue Health
Track dish and cocktail GP as costs move, and follow the Venue Health Score recommendations.
Stock control without the data-entry headache.
Instead of typing information from supplier invoices, sales reports and handwritten stock sheets, photograph or upload the document and let AI extract the details. Nothing counts until you review and approve it.
Photograph or upload
A supplier invoice, an EPOS sales report or a completed paper stock sheet.
AI extracts the details
Products, quantities, case sizes, purchase prices, invoice numbers and totals are read for you.
Review and approve
Edit anything, add anything missed, then approve before it affects your stock records.
Every feature, in every plan.
Whichever plan you pick, you get the full StockLens platform — no feature gates.
CountFlow Mobile Counting
Fast, guided counting through sections, with cases, loose units, part-container fills and optional voice entry.
Smart Sheet Capture
Print a familiar stock sheet, write in the counts and photograph it — StockLens reads it and flags anything for review.
AI Scanner (Beta)
Optional camera-assisted recognition of visible stock. Results are always reviewed and approved before they count.
ProofTrail Evidence
Photo and video evidence, time and user records, manager review and full approval history on every stocktake.
Product Library & Units
Food, beverage and general stock with multi-unit ladders — cases, packs, bottles, kilograms, grams and portions.
Invoice Capture
Photograph or upload supplier invoices — StockLens extracts products, quantities, case sizes, prices and totals for review.
Sales-Report Capture
Photograph or upload an EPOS report, PDF, screenshot or supported file for expected-usage and variance reporting.
Menu Profit Lab & AI Recipe Builder
Build dishes, cocktails and menu items, cost them automatically and see GP value and GP% the moment you set a price.
Waste, Spoilage & Yield
Log prep trim, spoilage, out-of-date stock, overproduction, breakage and staff drinks — costed through usable yield.
Schedules & Assignments
Recurring count schedules with counts and individual sections assigned to named staff, plus overdue and upcoming views.
Variance Reporting
Compare expected stock against actual stock to identify losses, discrepancies and process problems.
Venue Health Score
One score per venue from stocktake frequency, completion, variance and wastage — with practical recommendations.
GP Reporting
Monitor product, recipe and menu profitability across every venue.
Multi-Venue Management
Run a single pub, café or restaurant, or a group of hotels, bars and nightclubs, from one account.
Simple pricing that grows with your business.
Every core feature is included on every plan, with unlimited staff users. Pricing is based on venue count only. Prices exclude VAT. Annual billing provides two months free.
Starter
For independent pubs, bars, cafés and restaurants running one venue.
- 1 venue only
- Unlimited staff users
- Every core feature included
- Self-service onboarding
- Email support
- 30-day free trial — no card required
Growth
For growing hospitality groups running a handful of sites.
- 3 venues included (maximum 9)
- Additional venues £39/month or £390/year
- Unlimited staff users
- Every core feature included
- Self-service onboarding
- Priority support
- 30-day free trial — no card required
Multi-Site
For established groups that need group reporting and structured team access.
- 10 venues included (maximum 20)
- Additional venues £29/month or £290/year
- Unlimited staff users
- Every core feature included
- Dedicated onboarding
- Priority support
- 30-day free trial — no card required
Enterprise
For operators running 21 or more venues, or needing tailored terms.
- 21+ venues
- Unlimited staff users
- Every core feature included
- Custom onboarding
- SLA and support options
CountFlow mobile counting, Smart Sheet Capture, AI Scanner (Beta), ProofTrail evidence, schedules and assignments, invoice and sales-report capture, Menu Profit Lab and AI Recipe Builder, waste and yield tracking, variance reporting, GP reporting, Venue Health Score, product library and CSV exports.
Prices exclude VAT. See full pricing and the venue calculator.
Everything you need to know about StockLens AI.
Frequently asked questions
- StockLens AI is a hospitality inventory and profitability platform for pubs, bars, restaurants, hotels, nightclubs, cafés and hospitality groups. It brings stocktakes, evidence, supplier invoices, sales, recipes, waste, variance and menu profitability into one place, covering food, beverage and general hospitality stock.
- Three ways, and you can mix them. CountFlow gives fast, guided mobile counting. Smart Sheet Capture lets you print a familiar stock sheet, write in the counts and photograph it for review and import. The AI Scanner (Beta) is an optional camera-assisted method for visible stock. Manual entry from your product library is always available.
- No. The AI Scanner is an optional Beta feature. Most venues run complete stocktakes with CountFlow or Smart Sheet Capture and never use the camera scanner.
- Yes. Products can be set up as food, beverage or general hospitality stock, with multi-unit ladders (cases, packs, bottles, kilograms, grams, portions), usable-yield percentages for prep loss, and food-specific waste reasons.
- ProofTrail is the evidence layer. Photo and video evidence, time and user records, manager review, approval history and an audit trail sit behind every count so you can show how a figure was reached.
- You build dishes, cocktails and menu items from your product library. StockLens calculates the recipe cost automatically, and once you enter a selling price it shows gross profit value and GP percentage instantly. Costs update when ingredient prices change.
- A single score per venue based on stocktake frequency, completion, variance and wastage. It explains what is improving or reducing the score and gives practical recommendations.
- Yes. Set recurring stocktake schedules, assign whole counts or individual sections to named staff, and see what is overdue, due today and upcoming.
- No. You can photograph or upload an invoice or sales report and let StockLens extract the relevant information for review. CSV upload remains available for operators who prefer it.
- Extracted information and camera-assisted counts are reviewed and corrected before approval. StockLens reduces manual entry while keeping your team in control of the final figure.
- No. StockLens works on standard smartphones, tablets and web browsers, plus a printer if you want paper stock sheets.
Test StockLens in your own venue.
30-day free trial — no card required. Nothing is charged unless you choose a plan at the end.