Stocktaking & stock control software
Take control of your venue’s margin.
Stocktaking and stock control software for bars, pubs and restaurants. Connect counts, supplier invoices, delivery checks and recipe costing to protect your margin.
From supplier delivery to the final serve30 days · No card required
Sample data · No setup
Prefer a guided walkthrough? Request a demo
Explore purchasing, delivery checks, recipes, sales, stock and waste in 36 seconds. Product visualisations use illustrative figures.
- Use the devices you have
- Unlimited staff users
- Review before approval
Explore the StockLens toolkit
The work behind service.
All in one place.
Protect margin at each step: buying, receiving, counting, selling and recording waste. Connect the details with recipes, costs and your team’s review.
01 / AI capture
Let AI take the first pass.
Turn photos and reports into suggested records, so your team can spend its time checking the details that matter.
- Invoice recognition
- Read supplier details, products, pack sizes and prices from PDFs or photos.
- Delivery note capture
- Read delivery-note photos or PDFs, then confirm what physically arrived.
- POS report scanning
- Extract itemised sales from till reports, screenshots, photos and CSV files.
- Smart Sheet Capture
- Read completed stock sheets from a photograph, then check the extracted counts.
- AI Scanner · Beta
- Suggest visible products and quantities from your camera for review before applying.
AI suggestions need your review. Scanner recognition varies with lighting, shelf layout and product-library quality.
Follow the cost. Find the opportunity.
One price change.
A bigger picture.
A 20% increase in one ingredient changes this cocktail’s gross profit from 80.0% to 77.6%. Follow the example to see why.
Example hospitality supplier
On the floor. Behind the bar. In the store.
Stocktaking that fits
the way your team works.
A clear route around every area.
Count area by area on your phone. Enter cases, loose units and exact partial fills as you go.
Illustrated workflow · Sample counts
AI recognition is not guaranteed. The scanner is optional and in Beta; your team reviews and corrects its suggestions before approval.
CONNECT SALES TO STOCK & MARGIN
Every sale.
Every ingredient.
Sales are one part of the picture. AI reads the items sold, then StockLens matches them to your products or saved venue recipes. Review the matches and turn your sales mix into ingredient usage, variance and gross profit insight.
See how sales become stock insightYour weekly sales mix
Export item sales from your till’s back office. Keep the quantities, measures and trading dates.
Pornstar Martini.
More than a line on a till.
Your measures. Your garnish. Your side serve. Check the ingredient mix before approving.
- Vanilla vodka50 ml1,000 ml
- Passion fruit liqueur20 ml400 ml
- Passion fruit purée30 ml600 ml
- Lime juice15 ml300 ml
- Vanilla syrup10 ml200 ml
- Prosecco side serve50 ml1,000 ml
- Passion fruit garnish0.5 each10 each
20 cocktails → 7 ingredients accounted for.
Illustrative house recipe. The report example shows 20 sold; the controls explore different quantities. Your own saved recipe sets the ingredients and measures.
Follow the ingredients into your margin.
- Compare expected usage with counted stock
- Cost the recipe using your product records
- Review sales, variance and gross profit together
No direct POS connection required. Supported files: CSV, PDF and images. Detail depends on the report: item names, quantities and relevant measures must be present. Missing recipes or ingredient matches need review; StockLens does not invent your house recipe. Export Excel sheets as CSV.
Ready for your accountant.
Export purchase-ledger costs as CSV for review alongside your accounting records.
Pricing
One platform. A plan for your venue.
Every plan includes the core platform and unlimited staff users. Choose by venue count and support needs.
Multi-Site
10 venues included · up to 20
£499/month
- Dedicated onboarding
- Priority support
Prices exclude VAT. Annual billing gives two months free. Compare plans and calculate your price.
Before you get started
- Yes. Start a 30-day free trial with your own venue and stock. No card is required, and nothing is charged automatically at the end. The live demo is a separate workspace with sample data, ready to explore.
- No. Count with guided mobile entry in CountFlow or photograph completed printed sheets with Smart Sheet Capture. The optional AI Scanner is in Beta; recognition is assisted and your team reviews the results.
- A phone, tablet or computer with a web browser. Add your venue and product library, then create a stocktake. A printer is only needed if you choose paper stock sheets.
- Yes. No direct POS connection is required. Upload an itemised sales mix as CSV, PDF, photo or screenshot. AI extracts sales rows, then StockLens suggests product or saved recipe matches for review. Confirmed recipes expand into ingredient usage, including garnishes and side serves. The detail available depends on what your report contains; check quantities, measures and dates before approval. Live POS connections are not available yet.
- Match the cocktail to your venue’s saved recipe and confirm its measures, ingredients and servings per till item. StockLens multiplies that recipe by the quantity sold, then uses the ingredient mix in stock variance and recipe gross profit reports. Missing recipes or product matches need review before approval; a cocktail name alone cannot specify your house recipe.
- No. Every plan includes unlimited staff users and the core platform. Pricing is based on venue count, with different onboarding and support levels. Tailored Enterprise services are agreed separately.
Bring your venue’s costs into focus.
30-day free trial — no card required. Set up your venue and bring your team.